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Privacy and cookies

Here at Cosmedica Clinics, we respect your privacy and aim to give you full transparency on how we collect, use and share your personal information. Your privacy is of the up-most importance to us and we’re committed to ensuring we do everything possible to protect your personal data.

The purpose of this privacy policy is to inform users of our site (https://cosmedicaclinics.co.uk) what information we collect and how we use it. We will only collect the personal data that we feel necessary to help us carry out our services. We will also go into detail on how we use your information, your rights and how you can get in touch.

Throughout this privacy policy, when we refer to ‘we’, ‘us’ or ‘our’, we mean Cosmedica Clinics.

About us

Cosmedica Clinics is an Isle of Wight-based company that offers non-surgical medical aesthetic treatments. https://cosmedicaclinics.co.uk (our site) is a site operated by Cosmedica Beauty Limited (“Cosmedica Clinics”). We are registered in England and Wales under registration number 09493694. Our registered office is Harrison Black Pyle House, 136/137 Pyle Street, Newport, Isle of Wight, England, PO30 1JW.

Clinic address: 1st Floor Suite, 39 Union St, Ryde PO33 2AB
Telephone number: 01983 566680
Email: enquiries@cosmedicabeauty.com

What is included in this privacy policy?

  • Information we collect and how we use it
  • Non-personal information we collect
  • Your rights
  • Confidentiality and security
  • Accessing your personal data
  • Contact information
  • Changes to this privacy policy

What is personal data?

Personal data is information that relates to an identifiable person who could be identified as an individual based on the information provided such as name or email address. Personal data is regulated by the Data Protection Act. The EU-wide General Data Protection Regulation (GDPR), brought into law on 25 May 2018.

What information do we collect from you?

We may collect personal information from you when you use our site. All information collected will be kept secure and will only be used for the purposes it was collected for, unless agreed otherwise. All information is collected in accordance to this privacy policy, Data Protection Laws, Clinical Records Retention periods and Clinical Confidentiality Guidelines.

Online enquiry forms

We use online contact forms for on-site enquiries. If you make an enquiry, we’ll collect the following:

  • Full name – so we know what to call you.
  • Telephone number – so we can get in touch with you directly.
  • Email address – so we can reach you if we can’t get hold of you on the telephone.
  • Message – this allows us to understand why you’re getting in touch so the right person can contact you regarding your enquiry.

Other information we may collect

From time to time, we may also collect the following information through forms on the site, whether we’re running promotions, recruitment campaigns or customer surveys:

  • Visits to our website
  • Enquiry information
  • Information for recruitment purposes
  • Information you provide in online surveys or feedback

We use a third-party service, WordPress for the forms on our site. WordPress is a product by Automattic Inc. For more information about how WordPress processes data, please see Automattic’s privacy policy.

How do we use your personal data?

Depending on the reason that we collected your personal data, we may use your information in the following ways:

  • To respond to an enquiry you made about a treatment
  • To respond to an enquiry you made about the clinic
  • To carry out an agreement within a contract
  • To improve our customer experience
  • Conduct or analyse market research to help improve future experiences
  • Asses the performance of our site
  • Notify you about relevant changes or important information
  • Check the accuracy of information that we hold for you
  • Support your doctor or nurse with anything they might need to carry out a service
  • Assess your experience with us
  • Marketing (if opted-in to marketing activity)

Marketing

If you sign up to receive marketing emails from us either on our website or in our clinic, we may send you email communications. We may also occasionally contact our email subscribers to help us evaluate your experience or to ask for feedback for a treatment you had with us

You have the right to withdraw your consent at any time and to make it as easy as possible for you to control what you receive from us, all of the emails that we send will have an unsubscribe link at the bottom. Alternatively, you can contact us directly if you wish to withdraw your consent. Please email us on enquiries@cosmedicabeauty.com or write to us at 1st Floor Suite, 39 Union St, Ryde PO33 2AB. We will never automatically subscribe you to our email marketing.

Non-personal data 

Google Analytics

We have a tool called Google Analytics installed on our site so that we can monitor performance which allows us to make continuous improvements. This helps us to ensure our customers receive the best experience possible. We use this tool to gather non-personal statistical data such as the following:

  • Device type
  • Location
  • Browsing activity

This information can’t be tracked back to you. For more information on how Google Analytics possesses this information, visit www.google.com/analytics.

Your rights

 Under the current General Data Protection Regulation, you have the following rights:

  • Right of access – you have the right to request a copy of the data that we hold about you.
  • Right of rectification – you have a right to correct data that we hold about you that is inaccurate.
  • Right to be forgotten – you have the right to ask for the data we hold about you to be erased from our records.
  • Right to restriction of processing – you have the right to ask for us to restrict the way we process your data.
  • Right of portability – you have the right to have the data we hold about you transferred to another organisation.
  • Right to object – you have the right to object to our processing your data where we are relying on a legitimate interest in order to process it.
  • Right to withdraw your consent – you have the right to withdraw your consent at any time.

If you’d like to exercise any of the rights above, get in touch via phone, email or post. Please note, there may be some exemptions to these rights.

Confidentiality and security 

Confidentiality of your personal data is of the upmost importance to us. We’re committed to protecting the information you’ve provided and we fully comply with Data Protection Legislation.

We have a number of organisational processes in place and technical security measures in place to help us keep your data safe. We will hold your personal data for as long as necessary, depending on why it was collected and in accordance with applicable UK laws.

Please note, the transmission of information via the internet cannot be completely guaranteed as completely secure. To make sure we do all we can to keep your data secure, we have several procedures and security features that help to minimise the risk of data breaches or unauthorised access.

Disclosure of your personal data 

In some circumstances, we may have to disclose your personal data with a carefully selected third-party so that they can provide a service that you’ve request on our behalf. Any third-parties that we use are carefully selected and must adhere to our vigorous data security standards.

We may also disclose your personal data if we believe it is required by law, regulation or other government authority to protect the rights of Cosmedica Clinics or the public. We may also co-operate with law enforcement agencies in official investigations if necessary or requested.

Accessing your personal data

You may request to access your data, and in some instances, can request for it to be transferred via email. In some instances, you may send us personal information over email. Email is not a secure method of information transmission, and we ask that you understand the risks involved in doing so.

You can also request the correction of any mistakes or to update any information that we hold about you so that our records are accurate.

You also have the right to request that we delete your data from our records, however we may require to hold a minimal amount to allow us to supress any communications in the future.

If you’d like to make a request to access your personal data or request that we delete your data from our system, please contact us via phone, email or post.

Cookies

What are cookies?

A cookie is a small file of letters and numbers that is downloaded onto your computer when you visit a website. Cookies are used by many websites and can do several things, e.g. remembering your preferences and counting the number of people looking at a website.

Cookies do not provide us with access to your computer or any information about you, other than that which you choose to share with us. To find out more about cookies, and how to control them, visit www.allaboutcookies.org.

We aim to provide the best digital service to you whilst at the same time fully protecting your privacy.  If you don’t wish to enable cookies, it means that your experience of using our site may be impaired – as some of the cookies that we use help us to identify and resolve errors. What’s more is that some cookies allow us to determine relevant products or information to show you when you’re browsing, helping you to find information you’re after, quicker.

Links to other websites

This privacy policy only applies to https://cosmedicaclinics.co.uk and doesn’t cover any other sites. If you click through to another site, these will have their own privacy policies.

Contact details

If you have any questions about this privacy policy, please get in touch using the following details:

Email: enquiries@cosmedicabeauty.com

Phone: 01983 566680

Postal address: 1st Floor Suite, 39 Union St, Ryde PO33 2AB

Changes to our privacy policy

We’re constantly reviewing our data protection processes, and this means that we might update this privacy policy at any time to reflect any changes. All changes will be updated within this policy and if appropriate, we will notify you by email or via a notification on our site.

If you’d like to raise a complaint, you have the right to lodge a complaint with a supervisory authority at any time.

This privacy policy was last updated in January 2019.